Site Plan Qualifications
A complete site plan should include each of the following BEFORE the Preliminary Planning Commission:
- Application
- PC Submittal Fees
- An Accurate Checklist
- Variance Requests
- Variance Request Fees
- Cover Sheet
- Boundary
- Existing Conditions
- Site Layout
- Landscape Plan
- General Notes
- Vehicle Circulation
- Pedestrian Circulation
- Elevations of Buildings
- Fire Department Basic Requirements
- Utility Availability Letter
All site plans will be vetted by Staff – which includes Planning, Engineering, Utilities and Economic Development - and discussed with the mayor. This will ensure that all documentation is complete for the Preliminary Planning Commission Meeting. This also means that the complete proposal qualifies to be on the Planning Commission Agenda for the entire body to consider.
At the Preliminary Meeting, the Staff will present each site plan, and it will be discussed. This provides each Planning Commissioner the opportunity to ask questions and/or voice concerns. One representative of the project will be allowed to answer questions and, if there is a difference of opinion, share their interpretation of our codes.
Like a City Council Work Session, the Preliminary Planning Commission Meeting is a time for the Planning Commissioners to gather information for their individual votes at the Planning Commission Meeting.
With that being said, the Preliminary Meeting may highlight some disagreements between Staff, the Planning Commission, and the developer. It may also shine light on mistakes or instances where a site plan does not meet the standards required. If that is the case, then the developer has options. They can ask for the item to be removed from the agenda or take their chance with a full vote of the Planning Commission. The Planning Commissioners also have options. They can vote to approve, deny, or defer.
In summary, a complete site plan will be presented at the Preliminary Meeting for discussion. Decisions concerning that site plan will be made at the Planning Commission Meeting.